Tips for Choosing the Right Caterer for Your Event

Posted on January 20, 2014



There are many steps of planning that are required when planning an event. Look at all the elements that make up what you are trying to accomplish and put them into action. No matter the event you are trying to plan, there are certain steps that need to be taken in every situation. Be prepared to follow through with these, creating the best atmosphere possible for the gathering you want to put on.

Assess your event

The first thing you need to do is assess the type of event you are planning. How much of the event will focus on the catering based on other activities? What types of people are going to be attending the event? How many people will be there? These are all questions you should ask yourself before starting to plan the catering for the event.

Plan ahead to the actual day, running through it in your head to ensure you have everything that you will need. If you are relying on the food being delivered, make sure that the caterer you select offers those services. By working out these issues before the day has even come, you will save yourself a lot of trouble once it has arrived.

Do your research

Not every caterer is created equally. There are some that will fit your needs much better than others, and others that will just stand out above the rest no matter what you are interested in. Take the time to research what will work best for your situation.

One of the best ways to find caterers is through word of mouth. Find those that fit your need, and have positive reviews from those around your area. Whether you search out the reviews online, or talk to friends and family who have previously gone to these locations, you will find more information that is helpful here than almost anywhere else.

Don’t just trust the opinion of others; go in for a tasting yourself. You can see for yourself whether you like the food as much as it has been advertised. This way there will be no surprises on the actual event. Make sure at this meeting that the catering will fit in well with the other parts of your event such as the location, the entertainment, and anything else that may need to be fit in.

Don’t be surprised

Too often people jump into planning without taking a moment to think about the outcome. Plan out exactly what your price range is and ask your caterer what they can do for that. You will find that the best caterer might not even be the most expensive. Take the time to learn and listen to what they have to offer, and how well that will suit your event.

No matter what you are planning for, finding the right caterer is critical. Make sure that you look into all the options that are out there for your event. Be sure to take the time to find the solutions that will work best for your situation, making things on the actual day a smooth success.

+Cassie Costner writes for, a company dealing with party rentals in Utah. She has written on various aspects of party planning, looking for organization to guide the events.